“The Greenhouse to UltiPro new hire integration by Modulus Data has taken what was a 10-15 minute process and turned it into two minutes (for our SOX-compliant approval process). We’ve eliminated manual double data-entry, which our HRIS team was thrilled to give up. This integration freed us to focus on redesigning HR processes and finding efficiencies in other areas of work, rather than spending our time on manual tasks.” - Senior Director HR Systems Operations, Cloud Communications Company
This cloud communications company needed a Greenhouse to UltiPro integration that would work with custom fields and international hires as well as meet the unique requirements of their SOX-compliant approval process for new hires.
1. Foundational Data from UltiPro to Greenhouse
This custom integration brought over foundational data sets from UltiPro to Greenhouse. Specifically, projects from UltiPro to departments in Greenhouse, structures in UltiPro to offices in Greenhouse, custom fields, and users.
As a large, publicly-traded company with many departments and many users, having foundational data flow automatically from UltiPro to Greenhouse is a great time saver. For example,
in 2020, this cloud communications company processed over 1600 user updates automatically (giving access, updating information, or removing access). Whenever anyone in their company makes a change in UltiPro, the new data automatically flows over to Greenhouse.
2. New Hires from Greenhouse Recruiting and Greenhouse Onboarding to UltiPro
As soon as a recruiter or HR manager presses the new hire button in Greenhouse Recruiting, data automatically shares with Greenhouse Onboarding. From there, an HR manager controls the flow of data from Greenhouse Onboarding to UltiPro by changing the value of a custom field to “Ready for processing.”
One of the unique features of this cloud communication company’s custom integration is that the automation pulls over “ready for processing” new hires from Greenhouse
as pending hires in UltiPro that are further reviewed before committing the employee. These steps were chosen to meet the public company’s SOX-compliant approval process.
Coolest Features of This Integration
New hire data from either system, Greenhouse Recruiting or Greenhouse Onboarding, triggers data sharing with UltiPro. This is a major time saver as offer data can stay in Greenhouse Recruiting without being re-entered in Greenhouse Onboarding before showing up in UltiPro.
Modulus Data’s integration also works with both custom fields and international hires.